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Physical therapy clinics face a unique mix of clinical, administrative, and billing challenges. The right electronic health record (EHR) system can make all the difference, supporting efficient SOAP documentation, accurate charge capture, compliance, and better patient outcomes.
An effective physical therapy EHR should provide:
Structured SOAP, evaluation, and treatment templates
Outcome measures and goal tracking
Seamless billing tied to documentation
Scheduling, intake, and practice management
Interoperability and HIPAA compliance
User-friendly design for clinicians and admin staff
As reimbursement models tighten and workloads increase, choosing the right EHR is about more than digitizing notes. It’s about optimizing every part of the therapy workflow. Below is a review of the top five EHR systems used by physical therapy and rehab clinics today, with insights into how AI-powered documentation tools can make each even more efficient.
Overview: WebPT is one of the most established, therapy-specific EHRs in the U.S. Designed exclusively for rehab professionals, it offers a full suite of EMR, practice management, and billing capabilities.
Strengths:
Therapy-specific documentation templates (evaluations, progress, and discharge) with flow sheet tracking
Integrated billing and RCM services to reduce duplicate entry
Built-in outcomes tracking and analytics dashboards
Automated reminders and home exercise integrations
Considerations:
While WebPT’s breadth of features makes it a powerful all-in-one system, customizing it for niche workflows can require setup time or support. Migration and integration with other enterprise systems can also add complexity.
Where AI Helps:
Tools like Tali’s Chrome-based AI scribe can sit directly on top of WebPT’s web interface, automatically generating structured SOAP notes as therapists dictate or summarize visits, eliminating much of the manual typing and formatting.
Overview: TherapySource is Net Health’s specialized EMR for outpatient rehab clinics. It combines robust documentation tools with billing, scheduling, and compliance workflows under one platform.
Strengths:
Intelligent Coding Engine that automates payer logic and reduces claim errors
Deep documentation tools built for PT, OT, and SLP workflows
Scalable for multi-site practices with detailed reporting capabilities
Trusted by more than 25,000 clinics nationwide
Considerations:
Implementation can take time for clinics transitioning from other systems, and costs scale with features and practice size. Its depth and compliance-driven design can also create a steeper learning curve for smaller teams.
Where AI Helps:
For TherapySource users, AI scribes like Tali integrate seamlessly into the workflow, capturing patient encounters and populating narrative fields directly, helping therapists maintain thorough, compliant notes while saving time.
Overview: DrChrono is a flexible, cloud-based EHR serving multiple specialties, including physical therapy. Its mobility and customization make it appealing for clinicians who prefer a lightweight, adaptable platform.
Strengths:
Native iPad and iPhone apps for on-the-go charting
Customizable templates and modular clinical forms for PT workflows
Integrated telehealth, scheduling, billing, and RCM modules
Considerations:
Because it’s not built exclusively for therapy, some rehab-specific tools (e.g., outcome measures or compliance checks) may need to be added manually. Integrating therapy-specific billing workflows can require extra configuration.
Overview: Prompt EMR is a modern, rehab-focused EHR designed from the ground up for physical therapy practices. It emphasizes workflow automation and a clean, intuitive user experience.
Strengths:
Customizable documentation templates for evaluations, progress, and discharge
Built-in billing automation linked directly to documentation
Multi-location scheduling and reporting capabilities
Integrated patient communication and digital intake tools
Considerations:
As a newer platform, some advanced integrations and third-party extensions are still expanding. Teams may need onboarding time to fully leverage its automation features.
Overview: Jane is a popular, cloud-based practice management platform that serves a range of health disciplines, including PT. It’s known for its simplicity and user-friendly design, making it ideal for smaller to mid-sized practices.
Strengths:
Quick, intuitive charting and customizable note templates
Integrated scheduling, billing, and online booking
Built-in telehealth and client communication tools
Integration with exercise platforms like Physitrack
Considerations:
Jane’s flexibility is a major asset for smaller clinics, but larger practices may find it lacks some of the deeper payer compliance or analytics features of enterprise EHRs.
Regardless of which EHR your clinic uses, the challenge remains the same: therapists spend too much time typing. AI-powered scribe tools are bridging that gap, capturing speech, generating accurate SOAP notes, and embedding them directly into your existing EHR interface.
Because Tali operates as a lightweight Chrome Extension, it works seamlessly across major PT EHRs like WebPT, TherapySource, DrChrono, Prompt EMR, and Jane, without the need for complex integrations or additional logins. Clinicians can review, edit, and insert AI-generated notes directly into their charting templates while maintaining HIPAA compliance and full control over content.
The result is faster, more consistent documentation that fits naturally into the therapist’s existing workflow—regardless of which EHR platform they use.
Each EHR reviewed here offers distinct advantages.
WebPT: Best for established rehab practices needing a therapy-specific, all-in-one platform.
TherapySource: Advanced and Ideal for larger clinics that prioritize AI Automation, billing accuracy and compliance.
DrChrono: Great for mobile-first or multi-specialty practices that need flexibility.
Prompt EMR: Perfect for growing clinics ready to embrace automation and efficiency.
Jane: A strong choice for smaller practices seeking simplicity and speed.
Whichever EHR your clinic uses, combining it with an AI scribe like Tali can elevate documentation to the next level, turning hours of charting into minutes and giving clinicians back valuable time to focus on patient care.
